Assistant Finance Officer

Key Responsibilities

1. Preparing and verifying payment vouchers as well as revenue vouchers and submitting them for processing in accordance with the laid-down rules and regulations;
2. Recording and processing financial transactions accurately and in a timely manner;
3. Supporting the preparation of budgets, cash-flow projections and financial schedules;
4. Processing invoices, payment vouchers, receipts and other financial documentation;
5. Assisting in monitoring revenue, expenditure, receivables and payables across the Company's business units;
6. Supporting the preparation of statutory returns and other financial compliance requirements;
7. Assisting with audit preparations and responding to requests for financial information;
8. Assist the Finance Officer in the preparation of Board financial reports and management accounts;
9. Ensuring proper up-to-date filing and safeguarding of financial records and supporting documents;
10. Process all assigned financial transactions in the Enterprise Resource Planning (ERP) system and reconcile all bank and cash accounts monthly;
11. Process payments to suppliers and service providers accurately and promptly;
12. Ensure all invoices have proper supporting documentation from the Procurement Department and are received and recorded in the ERP system;
13. Record all payments and receipts in ledgers, cashbooks, vote books and registers;
14. Maintain registers of documents received and dispatched;
15. Facilitate release of cheques to suppliers;
16. Assist the Human Resource Department in verification of the monthly payroll;
17. Maintain the accounting registry;
18. Responsible for petty cash and imprest management, including maintenance of petty cash records;
19. Ensure accurate and timely computation and remittance of statutory requirements;
20. Prepare weekly and monthly reports on payables and expenses;
21. Prepare tax computations, statutory returns and ensure compliance with KRA requirements;
22. Record accounts payable and accounts receivable;
23. Participate in quarterly and annual audits; and
24. Perform any other duties and responsibilities as may be assigned from time to time by your immediate supervisor or other persons in authority.